Managed catalogues and repeat ordering

A managed catalogue gives teams and locations a consistent way to order the same branded items.

Direct ordering suits a one-off event. For regular uniforms, staff packs and branch merchandise, an approved range and a clear ordering process simplify repeat orders and help maintain brand consistency.

When it's worth setting up

The signal is repetition. If people are asking for the same items, the same logo placement, the same approvals and the same sizes every month, the process wants more structure than an email thread.

An approved range also helps when several locations order from one set, or when stock needs holding somewhere and releasing as it is needed.

• Multiple teams or locations order the same items.
• Uniforms need regular top-ups for new starters.
• Managers want to see orders before they are placed.
• Warehoused or kitted stock needs controlled release.
• Brand standards keep slipping between orders.

What belongs in the range

Settle the product, colour, size range, logo position, artwork, approval rules and stock handling before adding an item to the approved range.

Keep the range focused on the items people need regularly. A clear selection makes ordering, budgeting and stock planning easier.

Keeping the range current

Review artwork, product availability and pricing regularly. Agree how replacements and substitutions will be approved when a range changes.

Assign responsibility for range updates, stock decisions and user access so the catalogue stays useful as the organisation grows.

• Review availability and replace discontinued products.
• Keep approved artwork versions together.
• Agree who approves substitutions.
• Review stock levels as demand changes.
• Check new products against the purpose of the range.

What we manage

Approved product ranges, repeat ordering, warehousing, order approvals and catalogue access, wherever those actually help. The right setup depends on how often orders repeat, who needs access, and whether stock is being held for you.